The following is a guide on the standard stationery you can order for your wedding.
I've broken it up into two categories: (1) Pre-wedding and (2) On-the-day
Most of these are optional - it's best to check with your wedding coordinator if they provide the on-the-day stationery.
What is a save the date?
A ’save the date' is a notification you send to your guests with your wedding date (and location if you have one) so they can organise time off or plan around it. A save the date doesn’t have to be costly or formal, it can be in the form of a simple text message or Facebook event page.
Should I send a save the date?
Local weddings: If your wedding is held locally and the majority of your guests are local then I believe a save the date is optional. If you decide not to send save the dates, aim to send your formal wedding invitations at least 4 months before the wedding. Of course you can always notify the specific guests that may require more time to plan and travel.
Destination weddings: YES!! Definitely send a save the date notice! Any wedding plans that require your guests to travel needs as much notice as possible.
Who do I send a save the date to?
The people you send a save the date to are the guests you are formally inviting to your wedding. This means you don’t have to send it to every single guest on your initial list but only the ones you most definitely want at your wedding. I’ve heard stories where couples have sent save the dates to everyone only to realise later that they are over-budget and have to cut back on the guest list.
Forms of save the dates
Our collection of save the date templates
If you're after an affordable way to get save the date cards designed, check out our instant DIY templates on Etsy. These are ready for you to fill in yourselves and either send digitally or get printed.
Here's the 6 simple steps of having your wedding stationery specially designed by us:
If you would like to submit an enquiry, please use this form
8-12 months ahead
SAVE THE DATE
Once you have a wedding date and venue booked, it’s recommended that you notify your guests asap. This can either be electronically or with a printed card. For destination weddings that involve travel, there should be at least 12 months notice.
4-6 months ahead
FORMAL WEDDING INVITATION
The process of getting invitations custom designed and printed can be a lengthy process. It’s best to order your invitations at least 6 months prior and aim to send them out 4 months before the wedding. This is why a save the date is encouraged.
1-2 months ahead
Once you have finalised the guest list and wedding details, we can begin designing the additional items such as place cards, seating charts, menus, order of service and signage. Please remember to allow ample time for printing and shipping.
Bilingual invitations can be technically tricky but not impossible. We've worked on bilingual invitations before (as pictured above) and thankfully nothing was lost in translation. If you can supply us with the exact text, we may be able to assist you.
One thing to consider is that unfortunately there are very limited accessible font choices for different languages other than English. A lot of the fancier script fonts for example will not support special characters. One way to get around this is to hire an actual letterer/calligrapher to write out the words you'd like and we can scan that in and place it into the design.
Please don't hesitate to contact us if you would like to see if we can help you with your bilingual invitations, we'd love to try and help you out!
SO. MUCH. PANIC. Unfortunately these things do happen and usually at the last minute too.
This happened to my cousin a few years ago, the reception venue cancelled last minute and she had to find another venue to host 300+ guests within a small timeframe before the wedding. After a lot of panicking and stress she found another venue and we created a notice card and sent it out to all the guests. The good news is everyone got the memo and turned up at the right place - mission accomplished.
From my experience the best way to tackle this is to:
1) Send a physical notice and;
2) Send a digital notice via messaging and/or email and ask people to reply as acknowledgement.
You can even take it one step further by creating a Facebook event with the changes and ask people to RSVP on that.
Touch wood that this happens to you, but for clients of The Hello Bureau I am more than happy to design a complimentary notice card for you (printing is separate but I can assist you with that if required.) Even if it has been months since your invitations went out, just contact me and we'll get the notices out ASAP!
Having your guest names printed directly onto the invitation will certainly clear up any confusion as to who is invited to your wedding. However if you feel it is not necessary to personalise each invitation, here's the other way to avoid awkward situations of people attending with an uninvited guest.
You can simply address the envelope with the names of your intended guests and hope that common sense is prevalent. Most times it gets the message across and if your guests are unsure they will contact you. Some couples add text such as "strictly invites only" or "no kids" to the RSVP. If you are inviting a guest that may bring a partner but you're unsure of their name, you can add "and guest" (although I personally think it's nicer to find out their name - especially if they are coming to your wedding!)
We provide the service of personalising your invitations with guest names so just let us know in the consultation if this is something you are after.
Great news for all our customers in the U.S!
We have partnered up with eco-friendly online printing company Prints of Love from Salt Lake City, Utah who provide super simple and affordable high quality print services. Simply select what item you are after, upload your digital files, and they will print and ship your order to you.
Why we are fans of Prints of Love:
1. They don't require you to have a huge amount to print. #winning
2. They have a selection of linen, matte and gloss cardstock perfect for invitations or event stationery.
3. You can print your posters and wall art with them as well.
4. Turn over time of 2 business days with free 2-3 day shipping anywhere in the U.S.
5. Free Envelopes!
6. And lastly, for every order you place, Prints of Love plants a tree in your name. How's that for eco-friendly?
We believe that working with Prints of Love will make your DIY stationery experience a whole lot easier as you will have both a design and print team for support! If you use Prints of Love and require any technical changes to your files, we will happily fix them for you for free.
You can use our link to have access to the great benefits that Prints of Love have to offer!
Happy designing and printing!
I found this gem of an infographic by City Print Design to visually depict paper sizes.
Here's a breakdown of the usual paper sizes we use for our stationery:
A5 + A6 for the invitations (to fit C5 + C6 envelopes respectively)
A0 + A1 for welcome + seating signage
A3 + A4 for smaller event signage and prints
DL for menus and invitations
Business card size for place cards (or close to)
Your standard home printer can print anything up to A4 size, unless of course you are lucky enough to have a special printer that goes up to A3 and do other fancy things.
We can always design to your specifications so just let us know what sizes you want during consultation.
Print Sizes for Framing
Here's a not-as-visually-pleasing representation of frame sizes that I created. Sometimes frames will have an extra mounting card so just keep in mind that the print size you require may not be the same as the frame size. There are frames available for standard A3 and A4 sizes as well.
The most common question I get asked about my digital printable designs is where to take the files for printing. There are a few options for printing depending on your budget. So here is my list of possible options. (Please note this is Melbourne and Australia specific so international customers please check with your local print shops and retail stores.)
1. Leave it to the pros
For those that want to outsource their invitations and signages to a printing company, there are a lot of online printing services where you can upload your files and they will take care of the rest. I highly recommend it if you want your invitations on extra thick or luxurious specialty paper and you'll need it for poster printing (anything bigger than A3). The great thing about having your invitations professionally printed is that it delivers immaculate results and you have almost no restrictions on paper stock or finishes. It also saves you time on cutting out your invitations. (If you place a printable order with me, I am happy to design your file to the necessary specifications of your chosen printer for free).
These are my recommended printers:
Officeworks Print and Copy now offer invitation printing services. They have a small range of specialty paper stock you can choose from for an affordable price. Although the choice of paper stock is limited, it is enough to make your invitation look and feel beautiful. You can upload your design onto their website and pick it up at your local store or get it delivered to your door.
3. Print at home
If you are on a tight budget and not too fussed about the print quality, your home printer can do a decent job. However keep in mind that home printer ink is quite expensive and you may have ink leakages or unexpected technical problems. I would only recommend this option if you're printing items such as Save the Dates or party invitations on lightweight paper i.e. not thick cardstock.
My printer at home is an Epson XP-700 which I use to print out my designs as a sample to see what they look like. The other day I needed to print just one page in black and white but I had run out of black ink and had to buy the whole set of 5 colour cartridges because my printer wouldn't work without all of them. So that ended up costing me over $120 in printer ink.
Having said that, I have used my printer to print items on beautiful textured stock such as 300gsm Wild (35% cotton) card from Paperpoint (as pictured above) and they turned out amazing. My printer has a rear feeder which allows for heavier cardstock to be used so check if yours is capable of printing on card before purchasing any paper.
4. Get creative
Just because you are on a budget doesn't mean your stationery can't have the wow factor. If you plan on printing your invites at home, you have the freedom to get creative and add the handmade element to your invitations! You can make it as unique as you like!
If you have any questions about printing please don't hesitate to get in contact!